Executive Assistant to the CEO

  • Job Description

We are looking for an Executive Assistant to perform a variety of administrative tasks, traveling, and support to our company’s CEO. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.  

 

NOTE: This job frequently traveling all-over India with company’s CEO.

  • Responsibilities Internal and External
  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly, monthly or quarterly reports
  • Oversee the performance of other clerical staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Skills & Proficiencies
  • Very open-mind person culture wise
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification is a plus
  • Language Knowledge
  • English
  • Tamil (plus point)
  • Telugu (plus point)
  • Hindi (plus point)
  • Malayalam (plus point)
  • Marathi (plus point)
Priority
NORMAL

FULL-TIME

PERMANENT

Location
Chennai, New Delhi or Pune
Posting
Executive Assistant to the CEO
Level
Sub-Director
Experience
0 -8 years
Qualification
Bachelor's / Master’s Degree
Gender
Female
Internship / Training
Training
5 Business days
Package
Salary
100 000 ₹ - 125 000 ₹ / month
+ Welcome bonus
+ Company bonus
+ Sodexo Lunch Pass
+ Laptop
+ Smartphone
+ Car (Optional)
+ Fuel card (Optional)
Holiday
25 days’ holiday/annum
15 days’ holiday voucher
Day off for Birthday
Christmas office shutdown
Bi-annual team social
Accommodation
Free Accommodation (Optional)